Capture vs site logs
Two different things — your raw daily journal, and the polished report you send the client. Never confuse them.
There are two ways the day-to-day record of a site gets written, and they are not the same thing. Confusing them is one of the most common new-PM mistakes.
Capture — your raw daily journal
Capture is the fast, rolling field journal. Use it for notes and photos as the day unfolds. Everything saves instantly — there's no draft and no submit button.
- Type a note and send it; it appears in the stream immediately.
- ScratchAI classifies each note into one of TRADES / WORKS / NEXT / ISSUE / CLIENT / OTHER. Tap the category chip to confirm or change it — once you tap, the category is locked and the AI won't override it.
- Add photos straight from the camera; they upload and appear in the stream.
- The stream shows today's entries on a hard midnight cutoff in Singapore time. Use the date arrows to browse previous days.
Capture is where the real, unfiltered record of the job lives. The discipline is simple: capture as you go.
Site reports — the polished document
Site reports are the formal, client-facing documents. ScratchAI drafts the body from your brief and you edit before sending.
- Pick the report type and reporting period (defaults to the last 7 days).
- Write a brief of what happened.
- Generate the draft, edit it, and save. Each report exports to PDF.
Why they're separate
| Capture | Site report | |
|---|---|---|
| Purpose | Your raw daily notes | Polished client document |
| Saves | Instantly, no submit | Drafted, edited, then saved |
| Audience | You and the team | The client |
Capture and the formal site log are decoupled. PMs use capture for daily notes; the report is authored separately. Treat capture as the source of truth for what actually happened on a given day.